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Beginning July 1, 2006, new legislation will take effect regarding the recording of documents in the County Recorder's Office. This specifically has to do with reviewing documents presented for recording regarding social security numbers.
RESPONSIBLITY OF THE PREPARER OR REVIEWER OF A DOCUMENT TO BE RECORDED
A document may not be submitted to the County Recorder for recording or filing that contains a Social Security Number unless required by law.
The preparer must make the statement required by
, identifying the name of the preparer, on all instruments not exempted under
Any document that must by statute have a prepared by statement must also have the affirmation statement listed in
Typed exactly as quoted in the statute:
"I affirm, under penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law."
The exemptions to this requirement are Federal Tax Lien documents, Judgements, Orders and Writs of the Court, Wills, Death Certificates, UCC documents and any instruments executed before July 1, 1959 and documents prepared or acknowledged outside the state of Indiana. The name can be typed, printed or be a signature.
This means that all Deeds, Mortgages, Assignments and Releases, Miscellaneous and Oversized documents that are executed or acknowledged in Indiana, MUST have the affirmation statement on them in addtion to be near the prepared by statement at the
of the document.
Anyone who submits a document with the affirmation statement and without redacting a Social Security Number commits perjury.
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